Here's an example with names replaced so you can see what it looks like when I move a day's schedule from my calendar. After 12 years of doing this, I've gotten pretty good at estimating what I can finish in a day. It also lets me think about whether I've got the right amount of work for a day.Īnything I don't want to do tomorrow, I'll shuffle back into my calendar on later dates. This list contains scheduled tasks (2pm meeting with Madonna, 4pm office hours), errands (sign a form, return a book), and work items (review a paper, prepare a presentation). Making the Daily List: Every night before I go to bed, I take all the items on my calendar for the next day and append it to the end of the text file as a daily todo list, so I know exactly what I'm doing when I wake up. That way all my future plans and schedule are together, and not a bunch of lists I have to keep track of.
#Keep my notes app review how to#
The one outside tool I use is an online calendar, and I put everything on this calendar, even things that aren't actually for a fixed time like "make a coffee table at the workshop" or "figure out how to recruit new PhD students" - I'll schedule them on a date when I want to think about it.
It is so essential to my work now, and has surprisingly scaled with a growing set of responsibilities, that I wanted to share this system. I gave up and started just tracking in a single text file and have been using it as my main productivity system for 12 years now. They were all discouraging because the things to do kept getting longer, and there were too many interrelated things like past meeting notes, calendar appointments, idea lists, and lab notebooks, which were all on different systems. So I tried various forms of todo lists, task trackers, and productivity apps. And having to constantly keep track of things was distracting me from whatever task I was doing at the moment. There was a point when I couldn't just remember everything in my head.
The biggest transition for me when I started college was learning to get organized. One file to rule them all My productivity app for the past 12 years has been a single.
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